Project Snapshot: Ingenuiti localized 11 native InDesign eIFU packages (429,000+ words) into 29 languages for a global Fortune 500 life sciences company. Using a hybrid workflow of ISO 13485-certified PEMT Full, full human translation for Japanese, and automated Translation Memory (~50% leverage), all 29 publish-ready INDD and PDF files were delivered simultaneously.
| Client | Global filtration and separation business of a Fortune 500 life sciences company |
| Industry | Life sciences / medical and bioprocess filtration |
| Content | Electronic Instructions for Use (eIFUs), supplied as 11 native InDesign file packages |
| Languages | 29 target languages from U.S. English |
| Volume | 429,000+ analyzed words across all languages |
| Services | Glossary creation, PEMT Full, full human translation and editing (Japanese), multilingual desktop publishing, file preparation, dedicated project management |
| Deliverables | Formatted InDesign (INDD) files and final PDFs for every language |
| Delivered | All 29 languages delivered together on September 4, 2026 |
The Challenge
A global filtration and separation business needed its electronic Instructions for Use (eIFUs) available in 29 languages. Instructions for Use are regulated, safety-critical content: every warning, step, and specification must read accurately and consistently in each market, and the final files must match the approved English layout.
The project brought several layers of complexity:
- Scale. Eleven native InDesign packages, 29 target languages, and more than 429,000 analyzed words, with different content sets for different language groups.
- Script and layout diversity. Target languages spanned seven writing systems, including right-to-left Arabic, Cyrillic, Greek, Japanese, Korean, and Simplified Chinese, each with its own typesetting demands.
- Terminology consistency. Product names, technical terms, and safety language had to stay consistent across the full document set and every language.
- Publish-ready output. The client needed formatted InDesign source files and final PDFs, not just translated text.
Our Approach
Ingenuiti scoped the work as a single coordinated program under one project manager, matching the workflow to the content and each language.
1. Terminology first
Before translation began, our team built a project glossary from the source eIFUs. Approved terminology gave every linguist the same foundation and reduced the risk of inconsistent product and safety language across 29 languages.
2. The right workflow for each language
For 28 languages, we used our PEMT Full workflow: AI-powered machine translation followed by full post-editing by qualified professional linguists, so every segment is reviewed for accuracy, terminology, and fluency. For Japanese, where the content and market called for it, we used a full human translation and editing process instead.
3. Maximum reuse of approved content
File analysis against existing translation memory showed that roughly half of the analyzed words were partial matches to previously translated content. Reusing approved translations where they applied helped keep terminology consistent with earlier materials and focused linguist effort on new content.
4. Multilingual desktop publishing
Our DTP specialists prepared the source files, then formatted each language directly in InDesign, handling text expansion, right-to-left layout for Arabic, and CJK typesetting for Japanese, Korean, and Simplified Chinese. We delivered each language as both an editable INDD file and a final PDF.
5. One accountable partner
A dedicated Ingenuiti project manager coordinated glossary creation, translation, DTP, and delivery across every language, giving the client a single point of contact for the entire program.
By the Numbers
| 29 target languages | 429K+ words analyzed | 7 writing systems | ~50% words leveraged from translation memory |
The Results
- Single, coordinated release. All 29 language versions were delivered together on September 4, 2026, as formatted INDD files and final PDFs.
- A project glossary that can be reused for future eIFU updates and related product content.
- Translation memory updated with approved translations in 29 languages, supporting faster, more consistent future updates.
Why It Matters
For medical device and life sciences manufacturers, IFU localization is not only a translation task. It sits at the intersection of regulatory expectations, patient and user safety, and product launch timelines. Ingenuiti’s ISO 9001, ISO 13485, and ISO 17100-certified processes help manufacturers bring accurate, consistent, publish-ready labeling to global markets through one accountable partner.
Planning a Multilingual Labeling Project?
Whether you are launching a new product, updating IFUs for new markets, or consolidating localization vendors, Ingenuiti can help you scope the right workflow for your content. [Connect with a Life Sciences Translation expert]